Thursday, 12 June 2014

The School of Alberta Ballet is Hiring an Admissions Coordinator

The School of Alberta Ballet is seeking an Admissions Coordinator for its new Edmonton Studios.

This position is a key contributor to the School of Alberta Ballet team, providing support to parents, students and staff in the registration/admissions and volunteer processes. This position requires the candidate to work flexible hours, including regular weekends (Saturdays) and possibly some evenings. The Admissions Coordinator will have a positive attitude and strong understanding of the importance of his/her position and how it contributes to the overall success of the School and the Alberta Ballet organization as a whole. The Admissions Coordinator will demonstrate the core values of the organization with particular emphasis on professionalism, innovation, sound judgment, integrity, and fiscal responsibility. 

This is a permanent part-time position compensated via an hourly wage. It is expected that the position will require 16 hours weekly, including a full day on Saturdays at the Edmonton Studios location at the ATB Financial Arts Barns. 

Hours may be extended during the Summer School. 

Develop and maintain close working relationships with all Alberta Ballet stakeholders as they relate to all areas of the position and to the organization 
Maintain effective working relationships with all Alberta Ballet staff members 

Implement the registration procedure for new and returning students in all programs at the Edmonton Studios 
Answer phones, return phone messages and respond to email inquiries according to the standards set by the School 
Consult with other staff to devise and improve on registration schedules and procedures as needed 
Communicate effectively and in a timely manner with parents, students and others with respect to registration, classes, and schedules 
Maintain records including student databases (Microsoft Access-based), class lists, attendance and other records as required and circulate to staff and teachers as required Provide front line registration service in the Alberta Ballet Edmonton office and as applicable front line service at the Edmonton Studios at the ATB Financial Arts Barns and Orange Hall
Accurately process payments for student fees - follow up with parents on outstanding accounts and unpaid tuitions according to the payment deadlines and collection standards set by the School 
Reconcile student database records including Accounts Receivable and Deposits Respond to inquiries and communicate information about School of Alberta Ballet – Edmonton Studios events and programs as quickly as possible and according to the standards set by the School Provide student support, including first aid if necessary Advise the Associate Executive Director in the development, promotion and implementation of sound policies, procedures and objectives for the department 
Assist the Head of Open Division, Edmonton with recruitment of parent volunteers for School-based events, such as student performances 
Other duties as required 

Ensure adequate uniform stock for students, and that this stock is available where and when needed 
Be responsible for merchandise sales and all cash outs and reporting of revenue; including customer service both in the Edmonton office and at the ATB Financial Arts Barns as needed Perform facility checks at the ATB Financial Arts Barns and Orange Hall as needed and relevant to the activities of the School of Alberta Ballet – Edmonton Studios and communicate with maintenance and cleaning staff of the ATB Financial Arts Barns on any action items Maintain a weekly log and communicate with other staff and staff at the ATB Financial Arts Barns as required to ensure appropriate service levels, quality and consistency of information 

Experience in general office practices and procedures
Dynamic and friendly personality 
Excellent interpersonal and communications skills 
Proven teamwork abilities 
A strong attention to detail, thoroughness, quality and standards 
Self-motivated and able to work independently 
Sound time-management and prioritization skills 
Demonstrated ability to multi-task 
Proficiency in Microsoft Office Suite 
Appreciation for cash and budget reconciliation practices 
Standard 1st Aid training is an asset
Access to a vehicle is an asset

The Admissions and Communications Coordinator - Edmonton will report to the Associate Executive Director. The Admissions Coordinator will work in support of and collaboratively with other staff members, teachers, suppliers and volunteers. 

Please submit resume and cover letter to Jennifer Faulkner, Associate Executive Director via The position will remain open until a successful candidate is confirmed. The School of Alberta Ballet thanks all candidates for their applications, but only those moving forward in the recruiting process will be contacted.


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